10 Best Expense Tracking Apps For Freelancers | WebSurfMedia

10 Best Expense Tracking Apps For Freelancers

A freelancer has a lot of tasks on hand. First, it is the work, followed by understanding the briefs, communicating with clients, and also keeping the workstation organised. Last but most important, the task of invoicing; after all you work to earn right? The task of invoicing can get tedious with numbers, therefore often leading to delaying of outgoing invoices on time, ultimately delaying your pay. We therefore, have compiled a list of 10 best expense tracking apps to help you manage your expenses accurately without any hassle.


MoneyPenny Expense Tracking Software

MoneyPenny.me gets the first position for being a highly intuitive expense tracking solution whilst at the same time providing one painless package for invoicing, time and project tracking. It allows freelancers to capture, track, and report expenses at their own pace, from any device through its apps for iPhone, Android phones & tablets.

  • The interface is pretty cool and user-friendly, so you don’t need any guru skills.
  • Projects, timesheets, invoices, expenses – everything is synced and automatically linked that it simply works.
  • You can snap photos of receipts and store them in your MoneyPenny account, link expenses to tax forms and assign tax-friendly categories so your tax consultant can take a look anytime.

Besides, they make it super easy to add expenses to invoices, or get professional expense report without any headaches.


Logbookhq expense management software

LogbookHQ is a vehicle mileage and expense tracking web application designed for self employed, freelancer and small business people.  It helps you to track your trips and create reports to help you prepare for your end of year tax reporting.  LogbookHQ works on any desktop, tablet or mobile browser so you can even enter expenses and mileage while you are in the car.


BudgetBakers-Expense Tracker

Wallet by BudgetBakers is the independent personal finance platform of choice for Freelancers around the world. Why? Because unlike typical budgeting platforms aimed at daily spend-tracking and family budgeting, BudgetBakers offers the customization your small business needs to stay on the move, and not get bogged down in spreadsheets. You need the ease of a family budgeting application, but with the power of a business platform: multiple accounts, expense and budgeting tracking, reports, automatic syncing with your bank accounts, multi-user access control on any platform, and much more.

Standard Time

expense tracking

Check out Standard Time®! Expense tracking is just the beginning, and you will like it. Associate every expense with a client and project. Invoice clients for time and expenses, or flat-fee project milestones. Mileage tracking, vehicles, trips, templates, recurring expenses. U.S. based support. Be surprised!

  • Expense templates, with clients, projects, trips, and mileage
  • Android and iOS time and expense apps sync with the desktop or cloud
  • Invoice clients for time and expenses, with customizable invoice templates
  • Timesheet and time tracking, with tasks and timers



expenseRegister is a cloud based accounting tool for small businesses, freelancers and contractors. expenseRegister is built specifically for small business owners with features for managing receipts, invoicing, mileage deductions, cash flow reports and so on. It is simple, intuitive and effortless, so you can focus on running and growing your business. The expenseRegister mobile app for iOS and Android helps you stay connected on-the-go.

TriNet Expense

6. Trinet

TriNet is another online expense tracking software that provides comprehensive project-based time and expense tracking facilities. You can do this right from your device whether it is Android, an iPhone, iPad, or a Blackberry. The TriNet App is perhaps an efficient way to scan and import receipts on the go. The TriNet app also features handful of useful integrations with essential accounting software suites like NetSuite, QuickBooks, and Intact. It is also compatible with mobile apps like TripIt.


7. Paydirt

A group of freelancers invented Paydirt especially for freelancers, as a solution to crucial freelancing hurdles of expense tracking. Paydirt comes with a Firefox and Google Chrome extensions. It lets you set reminders, tracking buttons that pop up when you browse websites linked to your clients or when you send emails.


8. nutcache

When it comes to mentioning a handy online expense tracking software, we cannot ignore Nutcache. It is a useful tool to time and expense tracking for free. Freelancers love this tool that is built on open source technology. Nutcache is a perfect tool to manage time tracking, create and send invoices, and also track expenses; all at no cost!


9. billgrid

Freelancers often sink under the pressure of tracking time and expenses for multiple projects from one client. BillGrid is a great online expense tracking software that lets you not just track time and expenses but also create and manage invoices and estimates accurately. So if you need to deliver an invoice to a client, after time tracking an entire project, you can deliver it at a click!


10. workflowmax

Xero’s WorkFlowMax is a one-stop solution for all your tracking needs, may be the most comprehensive online expense tracking software available today. It lets you manage time tracking, expenses, and accounting. What makes WorkFLowMax remarkable is its ability to handle everything from handling of freelance tasks to managing incoming leads, to executing the task. The built in Xero integration feature integrates all your invoices seamlessly.

I hope the above expense tracking apps belie the nightmares of speedy expense tracking and detailed invoicing. Having said that, it is always wise to track your time and expenses regularly.

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